How many times have you been frustrated trying to locate a file? How often have you emailed the same file multiple times, often to the same person, because their is no central file storage location or a well organized file structure?
Tracking and sharing files is a definite challenge for most offices. Many people resort to doing what they know best and simply e-mail the documents back and forth. This is slow, creates multiple versions of the same document and doesn’t work if the file is too large for e-mail.
There is a better way. Depending on your situation, a traditional file server or shared network drive may be the answer. These work well in an office without many remote or mobile users. For some people, a cloud service such as Dropbox, Jungledisk or SugarSync might be the answer. In many cases a full-featured service such as Google Apps is the best option.
With any of these options you need a way to organize and find files later. Proper organization and use of a search engine will make your office run smoothly.
Give us a call and we’ll discuss you exact situation. We can put together a complete solution for you.